November 8-10, 2018
Thursday dinner - Saturday lunch
Silver Bay YMCA Conference & Family Retreat Center

This year’s gathering is grounded in conversations on Identity:  God, I, We.
Jesus says, “I am the vine, you are the branches” (John 15:5a).
What needs to be pruned from the branches of the church? What fruit will we bear?

On November 8-10, 2018 at the Silver Bay YMCA Conference & Family Retreat Center, we will gather in worship, around tables, over food, and in the beauty of God's good Creation!

In addition to fun, fellowship, and sabbath, we will also delve into the tradition of our faith, interweaving conversations of Scripture and the Great Ends of the Church.

The Great Ends of the Church:*
    - The proclamation of the gospel for the salvation of humankind;
    - The shelter, nurture, and spiritual fellowship of the children of God;
    - The maintenance of divine worship;
    - The preservation of the truth;
    - The promotion of social righteousness; and
    - The exhibition of the Kingdom of Heaven to the world.

Registration is $100 per participant, but do not let cost keep you from attending. There are scholarships available. Please contact Margaret Mitsuyasu if you need assistance. The registration deadline is October 1, 2018.

Funding is heavily subsidized by the Synod for participants during the Gathering, but if you would like to bring your family and/or extend your stay at Silver Bay before or after the event, you are welcome to do so at your own expense. Contact Margaret for more details and to make arrangements.

*PC(USA) Book of Order, F-1.0304

The 2018 Planning Team

Kyle Delhagen
Ashley DeTar Birt
  Becca Lawson Putman
Len Turner Scales
Marena Vittorio Schindler
Garrett Vittorio Schindler
Margaret Mitsuyasu (Synod Staff)

A digital copy of our program book is available to download here:

Event hashtag:

Event photos:
– See below
– Shared Google photo album


  1:00 – Check-in begins (The Inn)
  4:00 – Informal socializing (Gullen Lounge)
  5:30 – Dinner (Dining Hall)
  6:30Welcome (Boathouse)
7:00Opening Vespers (Boathouse)
7:30Icebreakers (William Boyd Conference Space)
8:00 – Evening Reception (William Boyd Conference Space)


  7:30-9:00 – Breakfast
  9:00 – “God” Worship (Boathouse)
10:00 – Greetings from Silver Bay Staff
10:30Session 1“God”
- Small Groups (Breakout Locations)
- Large Group (11:40Boathouse)
Noon – Lunch
  1:00 – Personal Quiet Time
  2:00 – Free Time
- (Climbing Wall Open 1:30-3:30)
  5:30 – Dinner
  6:30 Session 2“I”
- Small Groups (Breakout Locations)
  7:30 – Vespers (Boathouse)
  8:00 – Evening Reception (Gullen Lounge)


  7:30-9:00 – Breakfast
  9:00 – Session 3“We”
- Small Groups (Breakout Locations)
10:15 – Break
10:30 – Debriefing (Boathouse)
11:00 – Closing Worship (Boathouse)
Noon – Lunch
1:00 – Farewells & Departure

Arrival Logistics

We will be meeting at the Silver Bay YMCA Conference & Family Retreat Center on Lake George in upstate New York. The address is:  87 Silver Bay Road; Silver Bay, NY 12874

Cell service in the Lake George area can be spotty, so please be careful about relying on your phone for routing and navigation! Traditional GPS units do tend to be reliable.

Check-in will open at 1:00pm at the Silver Bay Inn (see the campus map), though some rooms may not be available until 3:00. Parking is toward the south end of the campus, though you may drive up to the Inn to unload and check in.

Our first official activity is dinner at 5:30pm, but informal socializing and activities will begin at 4:00pm. After you’ve settled in, please feel free to join us!

Fellow Participants

A list of participants and their basic information has been made available to event attendees by email on Thursday, November 1. If you are registered for the event but did not receive that email, please contact Margaret Mitsuyasu to obtain a copy of the list. For privacy purposes, only those registered for the event are eligible to receive this list, and information is included only for those who granted permission to do so during registration.

For those attending, please feel free to contact others in your area about carpooling or otherwise coordinating your travel arrangements. (Pro tip: Use the funnel button to the right of the printer icon to sort the list by category, a few options are already provided.)

Additionally, we are delighted to have a delegation from the three Puerto Rican presbyteries joining us (hooray!), and we are looking for a few people who could help transport delegation members from Albany to Silver Bay. Contact Margaret Mitsuyasu if you can assist.

Packing Considerations

Silver Bay is a beautiful campus, however it can be quite dark at night. You may want to bring a flashlight for the evenings.

Additionally, Silver Bay provides linens and towels but not basic toiletries. Please be sure to bring your own.

While all our primary activities are scheduled to be indoors and in heated spaces, the weather can be quite cool at Silver Bay in mid-November. (It was, in fact, downright cold in 2017!) We recommend checking the weather in advance and planning to dress in layers, including some warm ones!

Finally, we are planning a game night as part of our Friday evening activities, so if you have a favorite board game (or several) you'd like to share with the group, bring it along to add to the fun! We already have a few, but the more the merrier!

Emergency Contact Information

As mentioned above, cell service in the Lake George region tends to be spotty, and this is true of the Silver Bay campus as well. They do have pretty good wifi connections though.

You may want to consider letting family members and other critical contacts know of the possibility that you might be out of cell range. For urgent matters, they may call the Silver Bay office at 518-543-8833 and the staff will be sure those messages reach you.

Please travel safely! We are looking forward to seeing you soon!

Young Ministry Leaders

If you are or know of a young ministry leader who might like to be involved,
please contact our Mission Coordinator, Margaret Mitsuyasu. We’d love to hear from you!